Employment Laws & Regulations

 

Compliance Thresholds: Number of Employees/Federal & State Contractors

  

One or More Employees 

• Child Labor Laws (Federal and State)

• Employee Injury and Illness Prevention Plan

• Employee Invention Rights

• Employee Polygraph Protection Act

• Equal Pay Act (Federal. if engaged in interstate commerce or foreign commerce with yearly gross sales of $500,000 or more)

• Equal Pay Act (State)

• Federal Wage and Hour Provisions (Fair Labor Standards Acts, if engaged in interstate commerce or foreign commerce with yearly gross sales of $500,000 or more)

• Hazardous Communications Act

• Immigration Reform and Control Act

• Jury and Witness Duty Leave

• Military Duty Leave

• No Smoking Policy

• Occupational Safety and Health Act

• Omnibus Budget Reconciliation Act of 1993 (OBRA-requires employers to file health care information for employer plans that are primary to Medicare)

• School Visitation for Suspended Child

• Sexual Harassment

• Sexual Orientation (Political Activity)

• State Disability Insurance Coverage

• State Wage and Hour Provisions (IWC orders)

• Summary Plan Descriptions and Annual Reports from 5500's required for ERISA-qualified employee health/welfare plans

• Time Off to Vote

• Unemployment Insurance Coverage

• Veterans' "Reemployment Law"

• Withholding of Federal and State Income Taxes

• Withholding of Social Security

• Workers' Compensation Insurance Coverage

Add for Five or More Employees

• Age Discrimination (State)

• California Fair Employment Laws (FEHA)

• Pregnancy Disability Leave (State)

Add for 15 or more Employees

• Americans with Disabilities Act

• Equal Employment Opportunity (Federal Title VII)

Add for 20 or More Employees

• Age Discrimination (Federal)

• COBRA & HIPPA (insurance premiums)

• HIPPA (insurance portability)

Add for 25 or More Employees

• Accommodation for Drug/Alcohol Rehabilitation

• Child's School Visit by Parents or Guardians (State)

• Literacy Education for Employees Act

• Health Maintenance Organization Mandate (if there are medical and/or dental plan)

Add for 50 or More Employees within a 75-mile area

• Family Leave Act (in some states)

• Federal Family and Medical Leave Act

Add for 100 or More Employees

• Employee Information Reports (EEO)

• Plant Closure Law (WARN Act)

• Employer Information Reports (in some states)

Federal and State Contractors

• Handicapped Affirmative Action Plan (Federal contracts of more than $2,500)

• Veterans Affirmative Action Plan (Federal contracts of $10,000 or more)

• Veterans Report (Vets 100) (Federal contracts of $10,000 or more)

• Drug Free Workplace Act (Federal or State contracts of $25,000 or more)

• Affirmative Action Plan (written) (contracts with the State of any amount, or Federal contracts of $50,000 or more employees)

• Prevailing Wage, Fringe Benefit and Overtime Pay Requirements:

  • Federal: -Davis-Bacon Act (On-site construction for Federal government) Walsh Healey Public Contractor Act (governs production of goods for Federal Government

  • State: -some states have Public Works Acts (includes any construction, alteration, demolition or repair work performed under contract for the State)

• General

  • Ridesharing Programs (requirements vary by geographic location and company size)

All Employers

• Time off for Domestic Violence victims

• Time off work for emergency duty as a volunteer firefighter, reserve peace officer or emergency rescue personnel, and/or for training.

All Employers Providing Sick Leave

• Must allow use of sick leave to attend to ill family member.

Employers of Five or More

• Four months job protection for pregnancy, childbirth or related medical condition that causes disability.

Additional laws may apply. Our service providers can answer any questions about current applicable laws.

 

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